How to Use Google Sheets Calendar Template for Project Management and Team Collaboration

A successful project manager manages deliverables effectively and monitors projects running smoothly. When starting a project, several tasks need to be accomplished. It is impossible to do it alone, but a team can do it collaboratively.

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Managing a team to handle an entire project is challenging without the help of a monitoring tool such as a Google Sheets calendar template. A Google Sheets calendar template efficiently tracks important dates, deadlines, and appointments.

This article discusses different project management templates for project management and collaboration. The article also briefly shares how to use Google Sheets calendar template for project management and team collaboration.

What is a project management template?

Project management templates help manage several disciplines in the workplace, such as timelines, schedules, budgets, and many more. Project managers are tasked to monitor all project tasks, executed properly and completely.

Project management templates are used to accomplish multiple projects quickly and efficiently. When you download a project management template, it is well-designed and well-formatted, with all the formulas in place.

A project management template tracks timelines, delegates work, and monitors work progress. It is customizable, allowing you to color code tasks to differentiate them. A good template lets you set goals, create teams, monitor schedules, and move projects.

Examples of Google Sheets Project Management Templates

Google Sheets templates are a great project management tool. Using free project management templates for Google Sheets can help you accomplish your goals.

Using Google Sheets templates has benefits, such as being free for download and very user-friendly. The templates are shareable and a great collaborative tool. The information in Google Sheets templates helps build reports, presentations, and more.

Below are some examples of project management templates that you can use:

Calendar Template

A calendar template can help efficiently track important dates, appointments, project deadlines, etc. This Google Sheets template helps organize your daily or monthly work with features specifically designed with the busy professional in mind.

Creating your own Google Sheets Calendar template is easy. With this template, you no longer need a paper desk calendar, planner notebook, or sticky notes to remind you.

Below are the basic steps for creating Google Sheets calendar template.

Open a new Google Sheets spreadsheet
Type “January” in cell A1
Type the day of the week (either Sunday or Monday) in cell A2
Using the fill handle tool, drag cell A2 until G2 to complete the days of the week
Leave row 3 blank. Begin by filling row 4 with numbers until the last number of the month
Hold down the CTRL key (Windows) or the COMMAND key (Mac) while clicking each empty row to make the cells larger.
Modify the cell size by dragging one row down and releasing.
You are now done with your basic template. You can format it by adding colors or changing the font style.

Gantt Chart Template

Using a Gantt chart template helps break down projects into simpler tasks through a timeline. In a Gantt Chart, the bar’s length and position represent the start and end date of the project.

You can visualize the whole project with a Gantt chart template. You can see which tasks overlap with each other. Also, you can determine if the tasks can be realistically completed in the set timeline.

This template also displays a heat map that shows the total percentage worked on each project task. This also helps you see the project’s progress at a single glance.

Project Timeline Template

If you want the finer details of your project to reflect on your template, use the project timeline template. This is considered an excellent tool to use during the planning and execution stages of your project.

You can use this template to plan your weekly projects. Complex tasks can be broken down into simpler tasks that can be accomplished by project team members daily.

Project Budget Template

You can track your business’ income and expenses using the project budget template. It can also give a detailed account of your expenses and income. This template is very helpful for budgeting purposes and to see if you are overspending or not.

Project Tracking Template

A project tracking template keeps track of all project tasks, costs, and project deliverables. This template is like a dashboard where you can see all the necessary information about the project at a glance. The best thing about this template is that it includes the formulas and functions needed.

Event Marketing Timeline Template

For any activity or event your business participates in, an event marketing timeline template can be helpful. This template helps you with both traditional and digital marketing plans. The template uses color coding to organize tasks and schedules. When you use a planning template such as this, you can expect your event or company activity to succeed.

Project Charter Template

The project charter template is used when you are starting a project. This template is best used when you don’t have enough time to create a spreadsheet or when it’s almost due date. This template includes the title, goals, project scope, priorities, stakeholders, and approval.

Resource Timesheet Template

A resource timesheet template is helpful if your project resources, like time, are running short. This template helps you manage time wisely by allocating the appropriate time to be productive.

This template helps track team members’ working hours. It also shows the billable cost of each assigned task and determines how valuable or profitable the time of each member is.

With this template, you don’t have to feel worried, anxious, or confused about going overtime with work.

Take Advantage of Project Management Tools

The best thing about using templates is their flexibility to adapt to the needs of their users. They can be customized to fit the specific needs of their users.

There are several project management templates that your team can use to accomplish work faster and more efficiently. A calendar template is a basic template but very useful in tracking work schedules and deadlines.

As a project manager, you can easily manage projects by using the right project management tools, no matter how challenging or complex the project may be. Try and implement the project management templates suggested above to experience their benefits.