LMS Migration: Points to keep in mind while switching to a new LMS

Your company will almost certainly upgrade its e-learning courses by implementing a new Learning Management System (LMS). If not now, then you will be a part of an migration at some point in your professional life. Online education professionals often experience increased anxiety throughout this shift. Here is a checklist that will make the switch from an administrator-centric system to a learner-centric one smoother.

Streamlining The Data:

The problem with the current methods is that much-duplicated information is introduced to the system over time. In time, this doesn’t align with the current educational standards. Data is frequently updated, improved, and adjusted as the evolves, whether due to technology advancements or market demand. This often results in chunking out some elements of the system, and the resulting legacy data is utterly unusable. Therefore, it’s crucial to track down any old information that’s no longer relevant and delete it. Make sure the vendor is aware of any concerns you have about the clean-up, leaving any unmapped data. Connecting and mapping the free-form data correctly is crucial. One such factor is the inclusion of outdated information or legacy content that subject matter experts must verify before it can be archived or discarded. If you are hesitant to archive the data, you should also see if the provider has a retrieval option.

Work Towards Objectives With Your L&D Staff:

Measurable objectives and final outputs are essential to every timeline. Create long-term and short-term targets for the effort. The IT team, for instance, is tasked with ensuring that the system is up and running by the end of week one, including fixing any problems that may have arisen. This is just another justification for holding frequent team meetings. Together, you can establish realistic objectives and monitor progress. It is also recommended that you establish criteria for tracking the success.

Groups of Users and Departments should be Identified and Described:

An essential organizational principle shared is the concept of user groups. Departments, physical locations, organizational tiers, franchises, and many other factors can all serve as the basis for such clustering. Verify that you have a firm grasp of the system’s existing structure and procedures for enrolling Users in sessions. You should also be familiar with Adhoc groupings, which an administrator or an instructor may have made for a specific reason. Once again, a thorough comprehension is necessary to guarantee that these concepts are supported and implemented.

Spread the Word About the Alteration:

One of the most common difficulties in implementing at a multinational corporation is spreading accurate information about the transition throughout the organization. So, employ an effective method of communication that provides a sample of the actual goods to excite their interest. Those who will be affected by the transition to a new LMS-like Eduflow—need to be informed of the necessity of the change well in advance of its actual implementation. Give them a rundown of the new portal’s capabilities and demonstrate how adopting it can improve their performance on the job. Educate them on the benefits they can reap by using the new learning portal. Users should be informed about the reasons for the switch and the problems that the old system had.

Additional features:

Providers of new or upgraded systems are tasked with showcasing their products’ enhanced functionality. This can be done as an integral part or as an optional extra. Understand how it can be advantageous and how the features can be used to their full potential, even though the vendor typically emphasizes the good aspects of the new offerings. Good vendors will typically go the extra mile to explain the long-term benefits of these offers, even if you, the customer, aren’t actively looking for them at the time. This is done to ensure your training will remain relevant in the future.

Put your learning management system into action and move forward:

After the migration is complete, it’s a good idea to take a step back and think about what you wanted and expected from the new system. Before beginning the migration, double-check that all your goals and objectives have been accomplished and that all necessary data is in place. You should also develop a plan for what to do next. Maintain vendor communication to ensure new users have access to ongoing training and support. Review your system consistently to ensure you’re making the most of its features, especially as new ones are released.


Ensure everything you planned to accomplish before the migration is complete and all the necessary data is available. Examine the capacity for accommodating a wide range of users, growing as needed, accommodating a variety of enrollment strategies, and keeping tabs on learners’ progress through their courses. If you take the time to carefully plan and take the appropriate strategy, migrating your program will be a simple procedure that can be completed quickly.

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Lee Clarke
Lee Clarke
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