Why Is an Intranet Platform Essential for Organizations That Work Remotely?

The world is ever-evolving, and along with it, the way organisations function is also changing. Before COVID-19, remote working was alien to most of us. But now, it is the most convenient way for an organisation to function if they want to reduce costs and enhance employee productivity and satisfaction.

However, remote working comes with a problem. Sometimes, communication and collaboration with colleagues in this setup can be challenging. But every problem has a solution, and the answer to this problem is intranet.

An intranet is a private network within an organisation to share information, collaborate, and communicate among employees securely. But how do you commit to an intranet software? Fortunately, many software solutions offer an intranet free trial to check if the network meets your standards before committing to it. 

What Is an Intranet? 

An intranet is a private network within an organisation used for effective communication, collaboration and data transfer. 

It can be used by an organisation based on their various needs. It can be used as a central repository where vital documents and data are stored. It can also be used for project management, where employees can update their to-do lists, status updates and resource aids. 

Why is an Intranet Connection a Must for Remote Working?

An intranet connection is essential for effective communication, collaboration and access to information. But why is it so essential for organisations that are working remotely? Let us have a look.

1. It simplifies business processes: Managing documents and email-based tasks can be cumbersome. Many of you will agree that your inboxes are flooded with unread emails you received days or weeks back. This is where the intranet comes in handy. It simplifies your tasks and automates most of them. The intranet automates the processes and simplifies conducting a meeting or sending a document for review. This saves you a ton of time and streamlines daily tasks.

2. Enhances security and access control: Cybersecurity is necessary for every organisation. The intranet has robust security features to protect the company’s sensitive information from ransomware attacks. Additionally, paper documents of essential and confidential information may get misplaced or damaged. Fortunately, with the intranet, all the critical documents are safe in one place and can be accessed with permission. 

3. It acts as a centralised knowledge hub: The intranet can be used as an organisation’s formal internal communication system to exchange knowledge, information and data. It brings all these resources into one place, providing access to documents, policies and other essential data. It can provide timely information about any updates within the organisation. Additionally, most intranet software has an “applause” feature where you can recognise an employee’s success and achievements. Intranet is a very effective tool. Therefore, companies must adequately plan their intranet content to aid employees’ professional development.

4. Simples communication: The intranet facilitates clear and effective communication among employees. Coworkers can effectively communicate with each other through direct messages and build strong bonds. It also helps set up a feedback loop for practical problem-solving within the team and organisation. It has discussion forums, news feeds and real-time updates that enable employees to collaborate and stay informed about the news and events in the organisation.

5. Builds collaboration: Creating a collaborative culture is crucial for business success. Collaboration drives employee engagement and boosts business growth. Collaborative culture is particularly important when your team works in different time zones or departments. Therefore, the intranet has become an effective tool for efficient task management, bringing together people and building social connections.

6. Cost-effective: Having an intranet connection offers a fantastic return on investment. It has low implementation costs and reduces the overall cost of company functions. It reduces paper-based processes and the need for physical meetings. It also streamlines processes, saving employees time manually searching for a document.  

Conclusion

An intranet is a vital tool for every organisation. It is more important if you have employees that work remotely. It is a cost-effective way to streamline business processes and improve collaboration and communication. 

It also acts as a knowledge hub, offering employees everything they need in one location. Moreover, having an intranet connection is vital for organisations that want enhanced security for their operations.

Overall, having an Intranet is a must if you are running an organisation in today’s day and age.